The Keepers Registry

Glossary of terms

Archiving agency

An organisation that archives e-journals.

ISSN

An International Standard Serial Number (ISSN) is a standardized international code which allows the identification of any serial publication, including electronic serials, independently of its country of publication, of its language or alphabet, of its frequency, medium, etc.

Searching The Keepers Registry

Search

A search form is displayed on the homepage of the The Keepers Registry service. To display the form at any other time, click the Home option in the menu.

To search the registry, type a word or phrase into the text box and click the search button. Example search phrases can be displayed by clicking the "Display example searches" link.

View the "Search Hints and Tips" section below for guidance on the search syntax.

The Keepers Registry searches for matches in the following bibliographic fields: journal title, variant title, publisher, and all available forms of ISSN.

Search Hints and Tips

• By default, word order is not important. The AND operator is assumed if no other operators are used so the system will only return records which contain ALL the terms entered. Use the Boolean operators AND, OR and NOT to combine terms in the search string. Use parentheses to group search terms. For example, (economic OR history) AND France will retrieve all records having economic or history in them, together with the word France.
• To search for a particular phrase enclose it within double quotation marks, for example "computer programming". This will retrieve records that have the word computer next to the word programming.
• To include the words AND, OR or NOT as search terms, enclose the entire entry within double quotes. For example "Veterinary immunology and immunopathology"
• Searches can be entered in upper or lower case. For example a search on computer, Computer or COMPUTER will return the same results.

Browse

The Keepers Registry provides two indexes for browsing: Journal titles and Publishers.

1. Browsing the index of journal titles displays an alphabetical index of journal titles. Separate index entries are presented for each of the varying forms of the title listed in the ISSN Register's MARC metadata (specifically, taken from the Key Title (read more: 1 or 2) and Variant Title (read more: 1 or 2) fields). The intention of this index is to allow a user to identify a journal title based on limited knowledge (for example, the user may only be aware of a fragment of a journal's alternate title).

   To browse the journal index, select 'Journals' in the navigation menu. The start of the index will be displayed. To jump to a specific point in the index, either use the A-Z navigation or enter a word or phrase into the input box and press 'Browse'.

   To adjust the number of records being displayed, select from the drop-down menu and press 'Browse'.

   Use the forward and back arrows to the right of the displayed browse results to move back and forward through multiple pages.

2. Browsing the index of publishers displays an alphabetical index of the publishers as taken from the archiving agency metadata.

   To browse the publisher index, select 'Publishers' in the navigation menu. The start of the publisher index will be displayed. To jump to a specific point in the index, either use the A-Z navigation or enter a word or phrase into the input box and press 'Browse'.

   To adjust the number of records being displayed, select from the drop-down menu and press 'Browse'.

   Use the forward and back arrows to the right of the displayed browse results to move back and forward through multiple pages.

Search Results

A maximum of ten records are displayed on each page; navigate between pages of results using the next page and previous page buttons. To jump to a specific page of results, change the page number in the box and press the return key.

To view a record in detail, click on the Journal Title text.

List of search results

A brief description of each matching record is displayed. For each record the following information is provided:

Title

The title of the record.

Click on the title to see the record in more detail.

Variant title

Varying forms of the title appearing on different parts of an item or a portion of the title proper, or an alternative form of the title when the form differs substantially from the Title and if they contribute to the further identification of the item.

ISSN

The International Standard Serial Number.

The Keepers Registry will display all available ISSN types. In general, this means both the "Print" and "Online" ISSN will be displayed.

Publisher

The publisher information from each archiving agency.

Accurate publisher information is difficult to source. The ISSN Register holds 'First publisher', but the accuracy of ongoing publisher information held in the ISSN Register cannot be assured. Instead, we extract and display the name of the publisher associated with the data record submitted by each archiving agency. In some cases, this can result in duplicated entries, however we cannot always identify these due to variations in spelling and abbreviations.

Current extent of archiving

For each matching archiving agency, this field displays the volumes on record and the associated status of archiving.

View a definition of the archiving statuses

To view background information about the archiving agency, click on the name of the archiving agency.

Viewing a record in detail

When you view a record in detail all relevant bibliographic information is displayed, along with all available information on the extent archived.

To get back to the set of results from your search, click the 'Search Results' link in the breadcrumb trail above the search box.

It is possible to navigate to the next record of your search results. Navigate between records using the next page and previous page buttons. To jump to a specific record, change the record number in the box and press the return key.

Bibliographic information

Bibliographic Information is sourced directly from the ISSN Register. The exception is the 'Other publisher information' field, which is sourced from data supplied by Archiving Agencies.

Title

The title of the record.

Variant title

Varying forms of the title appearing on different parts of an item or a portion of the title proper, or an alternative form of the title when the form differs substantially from the Title and if they contribute to the further identification of the item.

ISSN

The International Standard Serial Number.

The Keepers Registry will display all available ISSN types. In general, this means both the "Print" and "Online" ISSN will be displayed.

First publisher

Name of earliest publisher.

First year of issue

Beginning date of publication.

Place of publication

The place of publication of the journal.

Frequency of publication

The frequency with which the journal is published.

Dates of publication

Beginning and ending dates of an item, or the sequential designations used on each part.

Extent archived

The information in the extent archived record is sourced from the archiving agency. As much as possible, we have tried to present the complete and unedited information from the data supplied.

Earliest date of coverage

The year of the first item that is archived by the given agency.

This information is only available from the records of some archiving agencies. We included it in order to give an insight into the range of archiving. However, it does not mean that all volumes spanning the range have been archived.

Most recent date

The year of the latest volume that has been recorded by the given agency.

This information is only available from the records of some archiving agencies. We included it in order to give an insight into the range of archiving. However, it does not mean that all volumes spanning the range have been archived.

Current extent of archiving

This field lists the volumes and issues that have been archived by a given agency and the associated status of archiving.

View a definition of the archiving statuses

Archiving agency

The name of the archiving agency. Click on the archiving agency name to see information about the agency.

Status of Archiving

Preserved

This status applies when archiving agency metadata indicates the specified e-journal volumes have been archived.

For each agency we recommend reviewing the relevant "ingest and preservation workflow" section in the 'Archiving Agencies' text to understand the preservation method in more detail.

In progress

This status applies when supplied agency metadata indicates the content has been negotiated for inclusion within the specified archiving initiative. The archiving agency is in the process of completing the work required for preservation of the e-journal.